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FALL MEETING:
September 10-11, 2010
Best Western Capital Plaza Hotel
1937 Christy Lane
Jefferson City, MO
(573) 635-4175
For driving
directions, go to www.googlemaps.com
Reservations are made through Bev Claybaker (see information below in
PROCEDURE).
Attendees:
Those
attending should
include all Zone presidents, all District-level elected officers, and all
District-level
appointees (see BOD listing) and
invited participants. The Board of Directors meeting is a
closed meeting. We ask that friends or relatives NOT attend the
meeting sessions with you.
Preparation:
Zone Presidents: Bring/mail
ahead (1)
two copies of the completed
Zone Activities Report detailing events held
in your Zone between the date of the last District BOD meeting and the
date of the upcoming District BOD meeting. Complete a (2) rally
schedule report form, and send/mail it to the District President by
September 1 so that she
can assign a Board Member to attend your upcoming Rally. (3) Mite
Box and Stationery needs should be requested early to be acquired in time to make them available for you to pick
up at this BOD meeting.
BOD
Officers and Committee Chairmen: Bring 45 copies of your report
for distribution on Friday evening after dinner. Your report's
first page should be color-coded according to the color assigned to
you. Your "agenda" number should appear at the top right
of
the first page of your report; this number is assigned by the District
President. Include your contact information and clear instructions
regarding copying and distribution requested of Zone Presidents.
Procedure:
Each BOD member will receive a "Call to Board" written (or
E-mail) notification from the District President prior to each Board of
Directors meeting. Reservation instructions, zone activities
report forms, rally schedule report forms, order forms for LWML supplies
(mite boxes and stationery), etc. will be included in this
communication.
Carpooling
is encouraged whenever possible. District LWML
books hotel accommodations based on two persons to a room. For
individuals who prefer single accommodations, District
policy states that the balance for room charges (divided on a
"per person" basis) should be paid to the District by those
individuals requesting to stay in rooms alone.
Donation forms (for expenses normally incurred by District LWML) are
available to anyone wanting to "pay their own way ."
Check with the District Treasurer Jane Peters for details.
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